COVID-19 Mobile Vaccine Logistics Coordinator

Job Description

Description

Jhpiego has partnered with the Baltimore City Health Department (BCHD) to staff and train their COVID-19 Mobile Vaccine workforce.  Focusing on vaccine equity, Jhpiego and the BCHD are committed to focused, culturally responsive outreach to ensure access to and acceptance of COVID-19 vaccine by all Baltimoreans through strategic implementation of mobile vaccine clinics.  The COVID-19 Mobile Vaccine program engages Baltimore City community members, ambassadors, and leaders to bring culturally responsive COVID-19 vaccine to priority populations through mobile clinics while also working to address vaccine acceptance and uptake among these groups throughout Baltimore. The Mobile Vaccine Logistics Coordinator will manage daily logistics operations for U.S. COVID-19 mobile vaccine programming in Baltimore.  Under the supervision of the Mobile Vaccine Team Lead and Site Manager, and in close coordination with the Baltimore COVID-19 Response Logistics Team Lead, the Mobile Vaccine Logistics Coordinator will ensure all scheduled mobile vaccine clinics have required supplies and logistical support, including adequate staffing of non-clinical volunteers, for successful operations of the clinic. The Mobile Vaccine Logistics Coordinator will be expected to establish and maintain excellent record keeping and inventory tracking systems while ensuring vaccination sites remain stocked with essential supplies (non-vaccine) and operational. The Logistics Coordinator will report to the Mobile Vaccine Team Lead. The Mobile Vaccine Logistics Coordinator will be expected to establish and maintain excellent relationships with all program partners. This is a temporary position funded through February 2022.  Ability to work onsite/in person with COVID program staff in Baltimore, following relevant safety protocols and procedures (social distancing, mask wearing) is required.  Manage mobile vaccine clinic logistics, including all supplies and non-clinical volunteers and staff needed for successful implementation of mobile vaccination clinics; examples of supplies can include administrative and educational documents, clinic flyers, laptops and phones, directional signs, social distancing markers, personal protective equipment (PPE), cleaning supplies, tents, tables/chairs, swag/handouts, etcManage inventory and complete new orders for supplies and equipment as neededCoordinate the transportation of resources between storage spaces and mobile vaccination clinic sitesLiaise with non-clinical volunteer groups and coordinate engagement of non-clinical volunteers at mobile vaccination sitesDevelop and maintain supply management systems and checklists to support logistics coordination and inventory trackingSupport routine distribution, communication, and inventory tracking between all partners engaged in COVID-19 mobile vaccine clinicsDevelop and manage all on-site inventory of essential materials and infrastructure needs including clinical and non-clinical materialsDrive the procurement process and distribution for all necessary materialsProvide procurement plans and forecasting to Mobile Vaccine Team Lead weekly or as neededEnsure inventory management is maintained for all mobile vaccination sitesSupport Site Manager, Site Scheduler, and Data Analyst to ensure successful delivery and monitoring of Mobile Vaccine clinic eventsImplement management systems to improve coordination and track deliverablesAssist with workforce capacity development as neededEstablish and run routine operations meetings as neededReview and troubleshoot workplans and budgetsEnsure reports completed and submit on time, contribute to development of reports and appropriate review processSupport communication needsSupport information sharing across workgroups and with other stakeholdersPresent and share information in COVID-19 team meetings as requestedCommunicate clearly about supplies available by site, work with CHWs and VALUE Communities Ambassadors to make sure required supplies are available and accessible at different sitesEnsure teams are complying with program management requirements, standard operating procedures, and quality assurance checklistsEnsure knowledge management is maintained for all projects and across all workgroupsEnsure compliance with Jhpiego and Baltimore City policies and regulationsSupport Mobile Vaccine Team Lead to conduct additional duties as assigned BA in health, social science or related field2 years' experience with logistics management, inventory tracking, or related experienceExperience with logistics coordination in a clinical setting preferredAbility to work onsite/in person with COVID program staff in Baltimore, following relevant safety protocols and procedures (social distancing, mask wearing)Experience working in community health or immunization, COVID-19 response preferredHighly detail orientated, proactive, comfortable working under pressure and with minimal oversightAbility to solve practical problems and make decisionsStrong understanding of Baltimore City communities and experience working with diverse populationsExcellent coordination skills, ability to work with and sustain interpersonal and professional relationships with multiple stakeholdersHighly motivated; good team playerAbility to work in a complex environment with multiple tasks and short deadlinesWilling to work flexible hours including evenings and weekends as neededExcellent oral, written, and organizational skillsProficiency in Microsoft Office, including Word, Excel, PPT, and other organizational toolsProficient Spanish skills preferred  
 
 
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