Resources Career Center CHIEF OF FUND ADMINISTRATION

Job Description

Description

San Bernardino County Transportation Authority (SBCTA) Accounting / Finance / Auditing, Administrative, Operations, Project Management Preferred Education: 4 Year Degree CHIEF OF FUND ADMINISTRATION OPEN UNTIL FILLED Led by a Board of Directors made up of elected officials from each of the 24 cities and towns and the five county supervisorial districts, San Bernardino County Transportation Authority (SBCTA) staff is focused primarily on freeway, interchange, and transit enhancements to the region that first and foremost benefit the taxpayer of San Bernardino County. Coupling that effort with various non-transportation related objectives from the Council of Governments role of the agency brings the mission of providing quality of life improvements to the residents, business operators, and commuters of our region to the forefront. For more than four decades, SBCTA (previously known as SANBAG) has taken pride in delivering on its commitment to the voters through the implementation of Measure I. This half-cent sales tax that generates transportation dollars that are from the region and for the region is a critical element in the agency's goal to keep people and goods moving effectively. SBCTA calls the historic San Bernardino Santa Fe Depot home. Our headquarters not only positions the agency in the heart of the county, but is symbolic of our longstanding commitment to transportation. ABOUT THE JOB: Under general direction, plans, organizes, coordinates, and participates in complex and varied tasks related to a broad range of transportation programming and transportation fund administration activities; ensures project compliance with Federal, state, and local transportation funding commitments; provides highly complex and responsible support to the Director of Fund Administration in areas of expertise; and performs related work as required. Supervision Received and Exercised Receives general direction from the Director of Fund Administration. Exercises direct and general supervision over professional, technical, and administrative support staff. Class Characteristics This is a management classification that manages, oversees, coordinates, and participates in all activities related to Federal, state and local transportation and transit improvement programs. The incumbent organizes and oversees day-to-day development and management of funding and programming. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent is responsible for providing professional-level support to the Director of Fund Administration in a variety of areas. Successful performance of the work requires knowledge of public policy, SBCTA functions and activities, and the ability to assist in the development and implementation of fund administration and programming projects. This class is distinguished from the Director of Fund Administration and Programming in that the latter has overall responsibility for all functions of the Fund Administration Department and for developing, implementing, and interpreting public policy. EXAMPLES OF TYPICAL JOB FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages, oversees, coordinates, and participates in the programs, and projects of the Fund Administration Department, including programming and monitoring projects of federal, state, and local transportation and transit improvement programs. Participates in the development and implementation of goals, objectives, policies, and priorities for local transportation and transit improvement programs; recommends within policy, appropriate service and staffing levels; recommends and administers policies and procedures. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Director. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees on performance issues; recommends discipline to the Director. Manages and participates in the development and administration of the program's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Oversees the preparation and submittal of countywide transportation fund administration and programming documents including Federal Transportation Improvement Plan (FTIP). Maintains and updates the SBCTA Ten-Year Delivery Plan to ensure project information accuracy and transparency; assists in the development of bonding needs and capacity. Manages analyses and programming strategies to support development and approval of regional transportation improvement and capital improvement programs to maximize SBCTA funding levels. Interprets and applies federal and state programming rules and regulations to ensure projects are in full compliance, and to prevent delays and/or loss of funds. Provides input and guidance to SBCTA project managers and local agencies including developing funding strategies to meet project delivery schedules and ensure funding eligibility. Manages projects for Measure I program delivery. Tracks funding needs and interagency funding commitments for transportation projects and programs; monitors funding agreements with state and local agencies; develops cash flow analysis to ensure adequate funding. Represents SBCTA in state and regional meetings and serves as liaison with local agencies and other regional transportation planning and funding organizations. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the assigned field; researches emerging products and enhancements and their applicability to SBCTA needs. Provides input on project and program issues, policy, and strategic direction. Monitors changes in laws, regulations, and technology that may affect SBCTA or departmental operations and programs; implements policy and procedural changes as required. Responds to public inquiries and complaints and assists with resolutions and alternative recommendations Performs other duties as assigned. QUALIFICATIONS Knowledge of: Principles and practices of fund administration and programming project goal setting, development, implementation, and evaluation. Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Basic principles and practices of budget development, administration, and accountability. Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. Recent and on-going developments, current literature, and sources of information related to fund administration and programming. Policies and procedures of Federal Highway Administration (FHWA), California Department of Transportation (CalTrans), and Federal Transit Agency. Procedures and practices of estimating the cost of transportation and transit projects and programs. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Record keeping principles and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing SBCTA in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and SBCTA staff. Ability to: Recommend and implement goals, objectives, and practices for providing effective and efficient services. Provide administrative and professional leadership for the department and SBCTA. Manage funds administration and programming activities and special projects involving participation by diverse and varied interests. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical reports. Effectively represent the department and SBCTA in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Manage and monitor complex programs and projects, on-time and within budget. Interpret, apply, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in transportation planning, urban/regional planning, public administration, finance, engineering, or a related field and five (5) years of progressively responsible professional experience in transportation finance or regional planning. Possession of a Master's degree is highly desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid California Driver's License and proof of automobile liability insurance by time of appointment. Position may require pre-employment background investigation, physical and drug test. NOTES: Additional Salary Information: Plus benefits Internal Number: 2020-00007 About San Bernardino County Transportation Authority (SBCTA) San Bernardino County Transportation Authority, known as SBCTA, is the transportation planning agency for San Bernardino County. SBCTA is responsible for cooperative regional planning and furthering an efficient multi-modal transportation system countywide. SBCTA serves the 2.1 million residents of San Bernardino County.As the County Transportation Commission, SBCTA supports freeway construction projects, regional and local road improvements, train and bus transportation, railroad crossings, call boxes, ridesharing, congestion management efforts and long-term planning studies. SBCTA administers Measure I, the half-cent transportation sales tax approved by county voters in 1989.