Practicum and Internship Coordinator

Job Description

  • Job Title Business


Job Description

Job Title: Practicum and Internship Coordinator

Department: Counseling Department

Reports To: Diana Herweck

Location: Remote or Palo Alto (1-2 days/week)

Employment Status: Full-time


Specific Duties and Responsibilities


  1. Communication to Advance Professional Development and Operational and Inclusive Excellence
  • Manage practicum and internship email account
  • Answering questions via phone and email
  • Communication and coordination with students, faculty, staff, and administration regarding deadlines, events, and appointments
  • Contacting students with regular reminders about documentation, registration, etc.

     2. Tevera Management to Foster Student Success

  • Development and maintenance of Tevera tracking student and site data regarding practicum
  • Providing technical assistance as needed for users of online systems, including Tevera onboarding students and instructors in summer and fall (and elsewhere as needed)
  • Ensure each student’s Practicum Placement Agreement form is in Tevera
  • Ensure students’ supervisors have been added and connected in Tevera, and the correct Supervisor/Supervisor e-mail in Database
  • Maintain database of practicum sites
  • Ensure practicum site contact info is updated in the database
  • Ensure all students are in the clinical training database and have appropriate access

     3. Student Documentation Management to Ensure Student Success

  • Student document processing, updating and tracking (Tevera, Docusign, and agreements)
  • Ensure Practicum/Internship students have logged all hours with supporting paperwork

     4. Administrative Duties to Enhance Operational and Inclusive Excellence

  • Office administration including preparing staff meeting agenda, maintaining office calendar, documenting office policies and procedures
  • Providing, directing, and overseeing administrative services that support MA in counseling trainees applying for and participating in counselor clinical training
  • Develop and maintain a CANVAS LMS based MA in Counseling Program Information course, including the Practicum orientation and information sharing site and/or webpage
  • Troubleshooting and problem solving in areas of technical assistance, scheduling, student issues, and office coordination
  • Support practicum audit
  • Working with clinical training team to develop workflows for all tasks within the Practicum and Internship domain
  • Maintain a commitment to PAU’s Inclusive Excellence Framework to ensure individuals have access and support throughout their training.

      5. Other duties as assigned 

Required Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Bachelor’s Degree, with human service experience
  • 3+ years’ experience
  • Knowledge of record keeping database systems

Application Procedures:

PAU is committed to providing an educational environment that supports a diverse, equitable and inclusive population. In your cover letter, please include information on how your background and experience has prepared you to be in an environment that holds equity and inclusion core to its mission and values.

EEOC Policy:

The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer- related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.


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