Executive Assistant to the Vice President for Student Affairs /Student Affairs Office Manager/Transp

Job Description

  • Job Title Business

Description

Job Description

Executive Assistant to the Vice President for Student Affairs /Student Affairs Office Manager/Transportation Manager

JOB SUMMARY:

Provides comprehensive and complex administrative and secretarial support for the Office of the Vice President of Student Affairs / Dean of Students with particular focus on supporting the Vice President for Student Affairs along with the Dean of Students and the Assistant Dean for Student Engagement and Success. Coordinates most aspects of the College’s motor pool and related transportation operations. Coordinates all administrative and secretarial functions of the Vice President for Student Affairs/Dean of Students office.

ESSENTIAL FUNCTIONS:

  1. Ensures the effective functioning of the vice president/dean of students’ office housing three professional staff members, and student workers. Supervises and assesses student workers, directing meaningful work assignments and managing the efficiency, order, and productivity of a professional office.
  2. Represents the vice president and designated student affairs staff on the phone, in writing, and in person with students, student families, faculty and staff.
  3. Manages the vice president’s and student affairs communications including drafting and reviewing letters, reports, and publications using excellent grammar, spelling, and editing skills.
  4. Manages the vice president’s, dean of students’, and assistant dean’s schedules; participates in the planning and organizing of meetings sponsored by the vice president’s office and student affairs. Provides coordination and support for student affairs planning and assessment activities.
  5. Works with professional staff to maintain the administrative processes necessary to support student judicial programs, Title IX,  Honor Board and Residence Life. This includes maintaining confidential student records and assisting in related correspondence.
  6. Maintains positive and collaborative working relationships with student affairs staff, as well as other campus departments, staff and faculty concerned with student life. 
  7. Works with the Student Affairs Deans staff in the development and implementation of student affairs related procedures, policies and practices needed for the efficient functioning of Student Affairs, including budget oversight as assigned.
  8. Coordinates the College’s transportation efforts by managing the motor pool, and contracts with vendors who provide goods or services in support of College vehicles; Collaborates with other departments on other transportation issues including the administrative elements of vehicles assigned to those departments. Reports to the AVP/Director of Athletics in this capacity.
  9. Provide support in the off-campus and commuting student approval processes.
  10. Other duties as assigned.

QUALIFICATIONS & SKILLS:

B.A./B.S. degree or equivalent combination of education and experience preferred along with two-three years administrative experience supporting staff. 

Demonstrated knowledge of principles and practices of effective office management (including computer proficiency); ability to communicate clearly, concisely and tactfully, both orally and in writing; exercise effective independent judgment; establish and maintain collaborative working relationships with students, faculty, and staff. Additionally, the candidate should demonstrate the following skills and characteristics:

  • Ability to work effectively and maintain composure under pressure and in crisis situations
  • Enthusiastic, flexible and adaptable
  • Comfortable performing a variety of tasks under tight timelines
  • Well-developed interpersonal skills. Ability to get along with students and others with diverse backgrounds and personalities in a positive and tactful manner
  • Possesses an unwavering commitment to the professional standards of confidentiality
  • Internally motivated to foster a spirit of courteous professionalism
  • Desire to work with college-aged students by helping them develop marketable job experience and skills

WORKING CONDITIONS/HAZARDS:

Indoors, in a temperature-controlled environment.

WORK SCHEDULE/HOURS:

Monday through Friday, 8:30 a.m. to 4:30 p.m. Flexible hours are required including occasional evening and weekend work.

HOW TO APPLY
When applying please submit a cover letter, resume, and contact information of three professional references through our online portal (https://washcoll.hrmdirect.com/employment/index.php). Review of applications will begin immediately and will continue until the position is filled.

EEO STATEMENT & TITLE IX

Washington College values diversity within our students, faculty, and staff, and strives to recruit, develop, and retain the most talented people. Washington College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status, or any other legally protected status in accordance with applicable federal, state and/or local laws. For information on Washington College’s Title IX compliance, please visit https://www.washcoll.edu/title-ix/ .

OTHER INFORMATION

Employment is contingent upon completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.

It is the policy of Washington College to provide reasonable accommodations. If you require any accommodations to participate in any part of the hiring process, please contact hr@washcoll.edu.

ABOUT WASHINGTON COLLEGE

Founded in 1782, Washington College is a private liberal arts college in the Chesapeake Bay watershed on Maryland’s Eastern Shore and was the first college chartered in the sovereign United States of America. General George Washington lent us his name, donated 50 guineas to our founding, and served on our first Board of Visitors and Governors. Our goal back then was to cultivate responsible citizen-leaders. Nowadays, we’re committed to giving our students the chance to succeed on their own terms through purposeful choices, enabling a healthy and regenerative global community.

 

   
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