Associate Director, Student Events and Orientation Programs

Job Description

  • Job Title Associate Director, Student Events and Orientation Programs


This position reports to the Assistant Dean of Student Experience and Leadership. The Associate Director provides programmatic and marketing support for various major campus programs, initiatives, and events, with significant focus on first-year student transition and special populations such as commuter, transfer, first-generation, and sophomore students. This position will work to assist in the transition and integration of students and support the mission of the Office of Student Events and Orientation Programs (SEOP), Center for Student Leadership and Involvement, and the Division of Student Affairs. In collaboration with campus partners, SEOP works to welcome and acclimate students by providing resources, support, and information as part of enriching the new Bryant Student experience and strengthening their connection to the Bryant community.This position will include times where there are non-standard schedules that require night and weekend hours. Principal Accountabilities Spearhead complete planning and execution of major university events, including but not limited to, Family and Friends Weekend, Senior Week, Transfer Orientation, and collaborate with campus partners on annual traditions such as Homecoming and Festival of Lights.Assist in the planning and execution of major university events, including but not limited to, New Student Orientation, and Welcome Week.Manage logistics, including but not limited to, room reservations, facilities, A/V, dining/catering, assessment and evaluation, and Banner registration for all major events.Coordinate and oversee the Senior Class Committee in partnership with Development/Alumni Relations and the SEOP Coordinator. This includes fundraising a Senior Class gift, selecting, training, and supervising the planning committee to create programming for the graduating class throughout the year; and plan, market, and execute Senior Week in May.Oversee the publication of the Senior Commencement Magazine.Assist in the development and execution of ongoing new student programs to assist in student transition into college. This includes intentional programming during the fall semester, and continuing support programs throughout the spring semester in collaboration with various campus partners. This may include marketing, registration, and communication throughout the year and a focus on special populations of students such as first year, commuter, transfer, first-generation, and sophomore students.Supervise the Coordinator for SEOP and student employee staff.Oversee hiring, training, and supervision of SEOP student employees, providing excellent customer service and information regarding signature events. This includes student employees within the SEOP office, as well as student event staff, Orientation Leaders, and potential supervision of a graduate assistant.Oversee the recommendation, preparation, review, and signing of performer, exhibition, facility and/or service contracts as well as liability waivers and/or disclaimers for signature events and co-sponsoring student organizations.Manage event budgetsAdvise student magazine “Thrive” by guiding students with recruitment and membership of the organization, as well as serve as the point of contact for outside vendors. Hold regular meetings with student executive board, guide students on selling advertisements, and managing finances. Liaise with technical advisor to assist with layout, best practices, and special issues.Advise student organizations as needed.Work with student clubs and organizations regarding involvement in campus traditions and large-scale events.Support and collaborate with Center for Student Leadership and Involvement and various departments within Student Affairs for events and programs as needed.Other duties as assigned. Certain requirements are subject to possible modification to accommodate persons with disabilities Qualifications Best served by a person with:Master’s degree in College Student Personnel, Higher Education Administration, or related field.Five to Seven years of relevant professional work experience.Strong knowledge of student development theory and practices is required.Experience with budgets, contracts, and risk management.Experience with event planning, program design, marketing, and campus activities.Experience supervising professional staff is preferred but not required Qualities and Characteristics: Excellent customer service skills.Enthusiasm and willingness to learn.Demonstrated ability to plan and execute both small- and large-scale programs/events.Demonstrated budget management and contract negotiation skills.Ability to supervise and motivate, train, and manage staff and student workers.Demonstrated commitment to diversity and cultural competence with the ability to positively work with and support diverse groups of students.Demonstrated passion for working with students.Excellent interpersonal and communication skills with the ability to build and maintain relationships with a wide range of constituent groups.Ability to develop credibility and trust with a wide range of constituent groups to be a successful resource to the Bryant campus community, students, and families.Ability to work autonomously, take initiative, use sound judgement, and decision-making skills.Ability to work as part of a closely coordinated team.Demonstrated flexibility and the ability to handle multiple priorities.Strong written and oral communication skills.Open and responsive to direction and feedback. Working Environment Bryant University recognizes that its position as a leader in higher education is greatly determined both by the diversity of its campus community and its intellectual endeavors. Its commitment to link academic and social diversity for the benefit of the learning and living environment reflects its belief that excellence and diversity are mutually reinforcing objectives. We are committed to building an equitable and inclusive campus community, one that values individual difference and fosters greater understanding of the many facets of diversity and other distinctive characteristics that make us different. We encourage applications from candidates with an appreciation for and understanding of diverse backgrounds and experiences. about our ongoing commitment to building a community of inclusive excellence. Physical Capacities

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