Director of the Office of Student Involvement

Job Description

Description

Department Statement Colgate University, a premiere liberal arts university of approximately 3,100 students, seeks an energetic, motivated, and highly visible Director of the Office of Student Involvement to serve as a trusted resource for students on co-curricular involvement. Positioned within the Dean of the College Division and reporting directly to the Dean of Students, the director takes an active leadership role in the holistic development of students.The Office of Student Involvement uses a comprehensive advising and programming approach to support, educate, and develop diverse, well-rounded student leaders to explore and engage with co-curricular involvement as part of their Colgate education. The office’s mission is to provide engaging, dynamic, and inclusive co-curricular and extracurricular opportunities that empower students to build community, discover their strengths, and pursue their interests.The Director of the Office of Student Involvement supports the Dean of Students in promoting co-curricular experiences and supporting the student engagement team, including the ALANA Cultural Center, Office of the Chaplains, Office of Fraternity, and Sorority Advising. Office of LGBTQ+ Initiatives and the Shaw Wellness Institute. The Director provides leadership and administrative oversight for all programs and services associated with the Office of Student Involvement. The Director is responsible for setting the direction for the department and a strong student activities program informed by Colgate University’s Third Century Plan and the Dean of the College Division priorities. This position supervises all staff positions within the Office of Student Involvement. Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate’s Guide to Colgate. In 2021, the Dean of the College Division was acknowledged by Diverse Issues in Higher Education and Inside Higher Ed as one of the Most Promising Places to Work in Student Affairs. Accountabilities Strategic Leadership for the Office of Student Involvement Provide leadership, direction, support, and oversight for the operations within the Office of Student Involvement.Select, train and supervise department staff, including helping to establish annual goals and conducting regular performance development conversations, weekly meetings, and encouraging professional development opportunities.Provide strategic direction on the assessment of current practices and help implement a plan (an external review was completed in 2020-2021 academic year) to improve the overall effectiveness of the involvement and advisement model.Manage and serve as the point person for the campus for the student organization management platform, Get Involved.Develop knowledge of current trends and promising practices related to student government, clubs, organizations, and the allocation of resources.Incorporate CAS Standards, NASPA competencies, and other relevant evidence-based practices into department practices and policies.Manage all departmental budgets and supervise department members in their budget management; maintain signing authority for departmental and student organization contracts.Develop and coordinate the department-wide assessment strategy. Co-lead the Organization Advisory Committee (OAC) in the development and implementation of student organization recognition/registration processes, policies, training, resources, and assessment.Negotiate, prepare, review and amend contracts for performances and services on behalf of student organizations. Assure that such contractual ventures are feasible; staff and financial resources are available; and contracts are in compliance with University, State, and Federal policies and/or laws.Explore and propose opportunities to integrate leadership development into the student experience. Advising Co-advise the Student Government AssociationServe as an adviser to high profile student organizations as neededOversee the design, preparation, and implementation of training programs and resources for student leaders and advisers.Serve as the administrative liaison to the student newspaper The Maroon News and student radio station WRCU whileoverseeing budgetary expenditures and working closely with students and advisers. Institute strategic measures to ensure financial responsibility is accomplished among the student organizations.Design, develop, and implement a forward-thinking plan to distribute, evaluate and provide oversight of the student allocations fees.Provide direction and guidance to the Budget Allocations Committee to provide organizations with fair and balanced access to resources and allocations.Plan and execute department-wide recognition events, professional development workshops, and initiatives for the student leaders throughout the year. Program and Event Management Oversee the development, planning, and coordination of University-wide programs for students, including late-night alternative programming and traditions.Assist with first and second-year student programming. Serve as an adviser to the programming board and class councils, assisting with any relevant training, selection, programming, and ongoing initiatives.Build partnerships and collaborations across campus to provide campus-wide programs and events designed to build community, promote leadership, foster engagement and retention.Develop strategies to ensure student/staff collaboration in the development of programs.Develop programs that provide for the inclusion of all student populations.Meet regularly with each programming committee to develop a diverse offering of programs that vary in size, scope, venue, and target audience.Encourage opportunities for collaboration with student leaders, student organizations, and University departments.Assist with the development, implementation, and assessment of large, annual events for the campus community, involving students, staff, faculty, and alumni; that may include a New Student Orientation, Welcome Week Events, Family Weekend, Homecoming, Springfest, Dancefest, and other student and staff-initiated University-wide events.May serve as a primary event staff person and oversee the coordination of all logistics with Facility Services, Campus Safety, etc. Additional Responsibilities Maintains the O’Conner Campus Center (The Coop), Hall of Presidents, Donovan’s Pub, The Mat at Parker Commons, and student organization offices and storage by arranging repairs, updates, and upgrades. Responsible for making capital requests for renovations, as needed.Ensure the O’Conner Campus Center (The Coop) is space that is inclusive and a vibrant programming venue for the University.Prepare reports and provide research as assigned. Participate in department-wide planning of programs and initiatives and collaborate with others to ensure high-quality events and services to students. May be required to travel with student organizations as necessaryOther duties as assigned. This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department. Technical Competencies Name Operations Management Description Expertise in managing financial, technical, facilities, and human resources across assigned areas. Ability to develop budgets with strategic alignment to the goals of the division and act as a responsible steward of assigned University funds and facilities. Expertise in developing and delivering effective communications about the function with a broad range of campus partners. Knowledge of data and systems sufficient to identify and meet operational needs. Demonstrated ability to develop and apply policies, protocols, and workflows to support operational performance of department and functions within University guidelines. Name Managerial Skills Description Demonstrated knowledge of Colgate managerial processes and requirements, to include: - Demonstrated ability to fairly and accurately assess employee performance in accordance with university practices. - Demonstrated understanding of federal and state regulations, as they apply to the university policies and guidelines related to human resources sufficient to effectively select new employees, recommend pay actions, determine employment status and initiate or approve employee changes in status. Demonstrated ability to select, develop and retain high performing work teams, to include: - Demonstrated ability to develop employee skills, performance, and behaviors.- Demonstrated ability to effectively coach and communicate with employees on issues of pay, performance and development. Name Student Group Advising Description Demonstrated expertise in student affairs and ability to influence students in making good decisions and working with groups and individuals. Demonstrated ability to develop and work within student leadership structure. Demonstrated expertise in designing and implementing student leadership opportunities for student leaders. Skills to train both students and staff in effective practices. Name Event Management Description Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently, and inexpensively alter plans. Name Program Management Description Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently, and inexpensively alter plans. Name Administrative Description Demonstrated ability to effectively and consistently apply time management, problem-solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints. Name Student Leadership Development Description Demonstrated knowledge of leadership development within the context of a small, private, residential, rural liberal arts college. Demonstrated ability to train students to become ethical, articulate, and effective leaders through communication, budget management, delegation, and coordination of event and group logistics. Demonstrated expertise in student affairs and ability to influence students in making good decisions and working with groups and individuals. Demonstrated ability to develop and work within student leadership structure. Demonstrated expertise in designing and implementing student leadership opportunities for student leaders. Skills to train both students and staff in effective practices. Name Assessment Description Demonstrated statements of intended learning outcomes about what students should know, understand and be able to do with this knowledge. Demonstrated knowledge of selecting measures to assess if intended outcomes are being achieved. Demonstrated ability to create experiences to help them achieve the learning outcomes. Demonstrated ability to use the results to improve the student experience. Name Diversity, Equity and Inclusion Description Demonstrated commitment to proactively engage, understand and draw on a variety of perspectives. Demonstrated ability to assess and design university processes to be reflective and representative of all students. Demonstrated ability to create environments that are welcoming and accessible. Demonstrate knowledge of inequalities and ability to make institutional changes to address these concerns. Behavioral Competencies Name Personal Accountability for Results Description Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback. Name Effective Communication Description Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information. Name Problem Solving and Decision Making Description Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions. Name Change Management Description Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate. Name Leadership and Teamwork Description Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members. Name Creativity and Innovation Description Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives. Name Diversity and Inclusion Description Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community. Name Sustainability Description Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices. Professional Experience/ Qualifications Five years of experience planning large and small events in a college/university setting;Demonstrated knowledge of facilities management;Experience advising student clubs and organizations;Experience supervising professional, graduate, or student staff;Attention to detail, including an ability to assess and identify risks;Demonstrated commitment to diversity, equity, inclusion, and belonging;Ability to lead and manage a cross-functional, collaborative team;Strong oral and written communication skills Preferred Qualifications Knowledge of student development theory, student and student organization advising models, and curriculum design; Experience developing student leaders, student organizations, and adviser trainings and resources;Experience working with student organization management platform;Strong knowledge of student affairs practices as applied to a diverse range of programmatic areas; Experience with using social media platforms;Experience with student learning outcomes, assessment, and data-driven decision-making Education A Bachelor’s degree is required.A Master’s degree in a related field such as higher education administration, education, social work, or counseling is preferred. Certifications Physical Requirements Other Information Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading. The statement can be any length (e.g. a paragraph or page). For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.
 
 
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